People's names, titles, religious affiliations

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People's names and titles

Identification; first and second reference

Use a person's full name (and title where applicable) on first reference. On second and later references, use the person's last name only, except in the case of religious persons. For religious persons, always use "Fr." or "Sr." before the name on subsequent references.

Individual's titles

Capitalize a person's title if it precedes his/her name. If it follows, do not capitalize. Examples:

  • "Dean of the College of Engineering & Science, Katy Snyder, delivered the convocation speech"
  • "Katy Snyder, dean of the College of Engineering & Science, delivered the convocation speech."
  • "Associate Professor of history George Washington has written six books."
  • "George Washington, associate professor of history, has written six books."

Though the individual's title may not be capitalized, his or her department name should be capitalized, e.g. "John Doe, vice president of Information Technology." However, if the person's title contains a description of his/her role rather than a department name, do not capitalize. For example, "Jane Doe, communications manager."

For University publications, do not use administrative or professional credentials like "John Doe, Ph.D." Only religious designations should follow an individual's name; see Religious references. Also, do not use "Dr." before a name. There is one exception to this rule: for Antoine M. Garibaldi, Ph.D.,  president of the University. Always use Ph.D. on first reference for Antoine M. Garibaldi.

Instead, use the individual's academic title including the department name, e.g. "Professor of English John Doe." For title capitalization rules, see Individual's titles. Also see Identification; first and second reference.

Administrative or professional credentials may be used for formal or special purposes and for press releases.

Religious titles/references

Put periods between S.J., but not RSM. Sister or Father can be abbreviated to Sr. and Fr., unless they are being used in a salutation on a letter or other formal purposes like certificates or awards. When using an individual's name on first reference, use Mary Kelly, RSM or Gerald Cavanagh, S.J.

On second reference, use Sr. Mary or Fr. Cavanagh. It is unnecessary to duplicate the religious reference by using Fr. Gerald Cavanagh, S.J. or Rev. Gerald Cavanagh, S.J., except in a letter salutation or other formal document. A comma should follow the S.J. or RSM in a sentence. For example, "Mary Kelly, RSM, is a faculty member of the College of Health Professions."